2019 Forms Posted

The following forms have been posted on the forms page:
http://www.cmraracing.com/content.php?8-forms&tabid=122


2019 Competition License Application / Renewal
2019 Associate Member Application
2019 CMRA Annual Minor Release Form
2019 Annual Emergency Contact Form
2019 Endurance Team or Superteams Team Registration Form

Please read the instructions carefully when filling out the forms before submitting them to the office. The deadline for submitting your forms to retain your current competition number is January 1, 2019. I will not be running credit cards until January 2, 2019.

2019 License & Membership Forms Now Available Online.

Unless specifically requested, renewal packages will NOT BE MAILED.

NOTICE - THE COMPETITION NUMBER RENEWAL DEADLINE IS MIDNIGHT, TUESDAY, JANUARY 1, 2019

In order to retain your 2018 competition number, forms must be received in the CMRA office on or before the January 1, 2019 midnight deadline. Beginning January 2, 2019, all numbers that have not been renewed by the deadline become available first-come, first-served based on the date the license application is received in the CMRA office. New number assignment information will not be available until after January 7, 2019.

TOP-10 EXPERTS (NUMBERS 1 through 10)

The top-10 overall 2018 Experts are encouraged to use number 1 through 10 based on their 2018 final season overall ranking. *If you choose to use your top-10 number in 2019, your 2018 number will be reserved so you can return to that number in the future. Please see the 2018 Expert Overall list at http://www.cmraracing.com/content.ph...ults&tabid=120 to see if you are eligible.
*PLEASE NOTE: Top-10 number users must still renew their license by the January 1, 2019 deadline to keep their 2018 number.

NUMBERS 11 through 99

Two-digit numbers are reserved for Expert Racers who are actively sprinting.

NEW EXPERTS

Congratulations to our new 2019 Rookie Experts! We will continue to take self-requests for promoting to expert. Approval will then be made by the Director of Competition and the Board of Directors. Please check the list in the Announcements section of the Message Board at http://www.cmraracing.com/showthread...ew-Expert-List

TOP-10 ULTRA-LW ENDURANCE TEAM and SUPERTEAMS NUMBERS

The top-10 overall 2018 Teams in Ultra-LW are encouraged to use number 1 through 10 based on their 2018 overall ranking. *If you choose to use your top-10 number in 2019, your 2018 number will be reserved so you can return to that number in the future. The same goes for Superteams.

*PLEASE NOTE: Top-10 number users must still renew their license and Team Registration by the January 1, 2019 deadline to keep your 2018 number.

Please see the 2018 ULW Endurance Overall list at http://www.cmraracing.com/content.ph...ults&tabid=120 to see if your team is eligible. If team ownership changes between 2018 and 2019, the team must use the 2018 name for the team to use the earned top-10 number.
Please see the 2018 Superteams Overall list at http://www.cmraracing.com/content.ph...ults&tabid=120 to see if your team is eligible. If team ownership changes between 2018 and 2019, the team must use the 2018 name for the team to use the earned top-10 number.

COMPLETE ALL FORMS

All 2019 online forms must be printed, completed in full ,and signed. Please read and follow the instructions page carefully when completing the forms before submitting.

Forms may be submitted as a PDF attachment to email ("2019 License Renewal" must be in the subject line) or snail mail. Photos of forms are not acceptable. Forms embedded in the body of an email are not acceptable.

Minor Racers: The CMRA Minor Release Form requires the notarized signature of both parents. The form has provisions for one parent to attest if there is only one person with parental rights or only one Guardian of the Person for the minor. Applicants under the age of 18 at the time of application must include the CMRA Minor Release Form. License applications for minors will NOT BE ACCEPTED without a notarized Minor Release Form at the time of submittal.

10-Year Members and 15-Year Members receive a discounted license renewal. If this is your first year to apply for 10 or 15-year membership, proof of paid, continuous membership must be included with application. This is required. No exceptions.

CONFIRMING RECEIPT OF YOUR FORMS

Watch the announcements forum on the Message Board for the status of received applications.

WHERE TO GET YOUR LICENSE CARD

License Cards and Rule Books will be available at the track for you to pick up. Our Insurance Company requires that you must sign a special, 2-color original release form. You will be required to sign that form when you pick up your license.

One (NOT BOTH) of the parents who signed the notarized CMRA Minor Release Form submitted with a minor's application must also sign an original 2-color minor release at the track when the minor picks up their license.

PLEASE NOTE: Checks and credit cards will not be deposited/charged until on or after January 2, 2019...so there is no need to delay getting your renewal in. Please be sure that your card information is current and there is an available balance on January 2nd. Declined credit cards will move your license renewal out of line and into the pending folder.

FYI folks...there are rarely any available 2-digit numbers available after January 2nd. If you haven't sent your request in ahead of time, chances are good that there will not be any available.

We have over 300 Expert status racers and only 89 2-digit numbers, so they go quickly.

There is always a request waiting list for 2-digit numbers well before the January 1st renewal deadline.

If you want one, you will need to send your license renewal in quickly.

Please contact me if you have any questions.

are we ever going to get to a point where these are digitally completed AND submitted? This is 2018!

Quote:

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Originally Posted by Zach Morris

are we ever going to get to a point where these are digitally completed AND submitted? This is 2018!

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I imagine that'll happen as soon as someone with the necessary skills volunteers the time and effort to do it (in a robust manner with digital signatures acceptable to the CMRA's insurer and legal counsel for binding release purposes).

Anyone offering that: please contact Alex after you've got demonstration forms to present for consideration.
___________

FYI, using Genuine Adobe Acrobat, I made them 'Acrobat fill-able forms' one year. But, some forms filled-in by users with (apparently) non-genuine Adobe Acrobat software and 'pasted-in longhand signatures' then 'digitally submitted' (contrary to instructions) did not contain complete information when printed using Genuine Adobe Acrobat at CMRA HQ.

I lack the skills necessary to make those fill-able forms robust for all possible user software and submittal methods so have not repeated that attempt - it created more problems and necessity for special-handling by the CMRA Administrator than the effort was worth.

If you, like some members, have the wherewithal to type-fill the forms in a manner that yields complete and correct forms when printed at CMRA HQ, that's your prerogative .... but recognize that if there's any problem at all when printed by the CMRA:

• Your forms will be rejected
• You will forfeit your 'place in line'
• .... and that's Your problem

We do the best we can with the resources we have available :wink: :thumb:

I would be interested to learn more about those requirements. I've opened numerous banking and investment accounts, changed insurance providers for this or that probably a dozen times, ordered a certified copy of my daughter's birth certificate, and done much more without signing a physical piece of paper. As you said, if someone uses an unauthorized method to complete their forms, we just void their registration. Easy peasy.

Carter, the technology that makes it easy for end users and secure is not cheap. I don’t have numbers, but I have enough insight to financial tech to know that much. :)

I understand that for sure - I've worked in tech industry for long enough to know how much security costs. But right now, the CMRA bar for security is pretty low. We currently accept unsigned, unencrypted email and insecure fax transmission as valid submission techniques right now. As long as someone can reasonably forge my signature, they can re-apply for my license through any of these methods without a hiccup. There is no in-person verification, no photo ID check, no DLN or SSN provided.

I'm not complaining! My quality of life would be pretty minimally impacted if someone were to steal my CMRA identity. I'm just wondering why the standard for acceptable 100% digital security is so much higher than the standard for what we have right now, which is basically 98% digital security. Everything but the signature is completely insecure. And the signature has been an awful means of authentication for most of its history, especially in the last 20 years.

If you have a MAC, you can fill out the forms in Preview, including signature, Print to PDF and email them in. I've been doing that for years.

(if you just save them, they may not read correctly in other viewers. That's why you print to PDF and email that.)

I know it would charge the payment immediately instead of Jan 2nd, but what about a "store" where we buy our 2019 license and have all of the needed information as mandatory fields and items such as Novice/Expert/Prov Nov are drop down choices? I know when I make payments to my credit card I can choose a future date, so maybe the Jan 2nd issue could be resolved that way as well.

Thank you all for your suggestions. I appreciate all of you giving out possible solutions. Here are the few hiccups that make these things difficult: budget. my lack of technology skills. others having the time to volunteer to set up something new for the CMRA due to my lack of technology skills. legal matters to make sure we follow. and finally, budget. I would love to explore any options someone may have, but if it boils down to a higher cost or me creating some kind of "store" or new system, we would be in deep poo. Right now, submitting forms via email is free. I know this is inconvenient and is not meeting the digital age's standard, but it is what we have until someone is able to help with something new.

Again, I really appreciate the questions, concerns, and possible solutions! I just wanted to give a little overview as to why it is not just an easy switch over. I am sorry that this makes it more work on you with the paper-based forms.

Would this work?

I can't attach documents (maybe because I'm not a member?). But here's a link to a fillable license application form.
https://my.syncplicity.com/share/vuh...ation_Fillable

**Not responsible for errors that might delay or cause hardship on your license application

Quote:

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Originally Posted by Cody Stewart

Would this work?

I can't attach documents (maybe because I'm not a member?). But here's a link to a fillable license application form.
https://my.syncplicity.com/share/vuh...ation_Fillable

**Not responsible for errors that might delay or cause hardship on your license application

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I just used this one

This is an honest question.

Is printing a form, filling it out and signing it, scanning it and emailing it to the CMRA that big of an inconvenience?

It took me all of about 5 minutes to do this for mine and my sons licenses.

Come on folks, don't be a snowflake. :rolleyes:

Quote:

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Originally Posted by Walter Walker

This is an honest question.

Is printing a form, filling it out and signing it, scanning it and emailing it to the CMRA that big of an inconvenience?

It took me all of about 5 minutes to do this for mine and my sons licenses.

Come on folks, don't be a snowflake. :rolleyes:

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I am right handed and can't even use my right hand and was able to figure it out!

Quote:

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Originally Posted by Cody Stewart

Would this work?

I can't attach documents (maybe because I'm not a member?). But here's a link to a fillable license application form.
https://my.syncplicity.com/share/vuh...ation_Fillable

**Not responsible for errors that might delay or cause hardship on your license application

---

Um, no if the person submitting the form uses the digital signature capability you included which is specifically prohibited by the form instructions / CMRA policy. If you delete the digital signature field all might be good.

Otherwise a nice form but if going to the effort to create the form you might consider using "radio buttons" (formatted as check boxes) rather than standard "check boxes" in the fields where only one of several choices is allowed (e.g. License Type, fee fields, etc).

Care to take over creating the CMRA forms for 2020? That involves creating the source documents in MS Word and then the PDF conversions for either online posting or sending to the printer for at-track forms. The position is available, there's only about ~40 forms total between online and at-track multi-part paper forms for printing to NCR self-carbon paper. Drop me a PM with your email address if you'd care to step-up and take it over - this is my last batch.

(yes, Joe Caruso: #REALretirementisnear :wave:)

Quote:

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Originally Posted by Alan Etheredge

Um, no if the person submitting the form uses the digital signature capability you included which is specifically prohibited by the form instructions. If you delete the digital signature field all might be good.

Otherwise a nice form but if going to the effort to create the form you might consider using "radio buttons" (formatted as check boxes) rather than standard "check boxes" in the fields where only one of several choices is allowed (e.g. License Type, fee fields, etc).

Care to take over creating the CMRA forms for 2020? That involves creating the source documents in MS Word and then the PDF conversions for either online posting or sending to the printer for at-track forms. The position is available, there's only about ~40 forms total between online and at-track multi-part paper forms for printing to NCR self-carbon paper. Drop me a PM with your email address if you'd care to step-up and take it over - this is my last batch.

(yes, Joe Caruso: #REALretirementisnear :wave:)

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I don't mind volunteering to take an existing PDF form and making it 'fillable' for this and the Sprint Form if* it's legitimately helpful to people and would be accepted by the CMRA, but I have no desire to go beyond that. I took the signatures out and added the radio buttons for license type, fees, and renew license.

Here's a new link:
https://my.syncplicity.com/share/2ym...Fillable%20(1)

Honestly, I've always done mine over PDF. Even the signature was something I actually signed, scanned, and placed onto the PDF electronically as a picture file. I loathe scanning stuff in. I also think there should be an option to have Alex call people requesting their credit card information instead of essentially encouraging people to send it through email. What I mean by that? If you want to be first on the grid for the first round, faxing is essentially out. I'm not sure how checks work (can you mail them in after?). I think that needs to change. Not allowing electronic signatures but promoting using known unsecure methods to transfer credit card information seems pretty backwards. I understand that the CMRA's hands are likely tied because of legal/insurance issues, but that is the perception and unfortunately, perception is reality.
-Cody

Quote:

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Originally Posted by Walter Walker

This is an honest question.

Is printing a form, filling it out and signing it, scanning it and emailing it to the CMRA that big of an inconvenience?

It took me all of about 5 minutes to do this for mine and my sons licenses.

Come on folks, don't be a snowflake. :rolleyes:

---

Yes, if you don't own a printer or a scanner because everything you do in life is paperless :)

Quote:

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Originally Posted by Walter Walker

Is printing a form, filling it out and signing it, scanning it and emailing it to the CMRA that big of an inconvenience?

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Walter, it's just a sign of the times.

I have bought a house, moved a retirement account, bought motorcycles, sold all kinds of things, and even had back surgery without a physical signature. It's 2018...

The world does business with digital signatures.

Quote:

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Originally Posted by Jim Dugger

I have bought a house, moved a retirement account, bought motorcycles, sold all kinds of things, and even had back surgery without a physical signature. It's 2018...

The world does business with digital signatures.

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Jim, I'm betting that for every one of those digital transactions someone provided the digital infrastructure to facilitate the deal and in some way collected a fee (whether identified or buried in other costs) to cover the cost to create, implement and maintain that digital infrastructure.

The world that can tolerate / absorb those costs does business with digital signatures, the rest of the world does not but manages to press-on regardless.

Get those costs covered in the context of the CMRA for 2018-2019 and Bob's yer Uncle.

Heaven knows I'd love to see it realized, I don't think anyone has suggested that technology is the constraint.

Quote:

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Originally Posted by Zach Morris

Yes, if you don't own a printer or a scanner because everything you do in life is paperless :)

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I'm in the same boat. I think I have a printer, it's probably in storage somewhere.

Quote:

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Originally Posted by Michael De Simone

I'm in the same boat. I think I have a printer, it's probably in storage somewhere.

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Another plus one for not having a printer. I do have a scanner though...my phone and the CamScanner app that is... because it's 2018.

Quote:

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Originally Posted by Josh Henke

Carter, the technology that makes it easy for end users and secure is not cheap. I don’t have numbers, but I have enough insight to financial tech to know that much. :)

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Correct me if I'm wrong, but the only thing that is needed to be secure is the credit card payment, correct? Which I imagine a large percentage of people still send it through email anyway. The real issue here is getting "the CMRA's insurer and legal counsel" to allow digital signatures.

Quote:

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Originally Posted by Cody Stewart

Correct me if I'm wrong, but the only thing that is needed to be secure is the credit card payment, correct? Which I imagine a large percentage of people still send it through email anyway. The real issue here is getting "the CMRA's insurer and legal counsel" to allow digital signatures.

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Probably true if staying in the framework of an emailed Acrobat fill-form (as opposed to a full-blown online / 'storefront' / secure payment registration process).

And yeah, it's all very oxymoronic viewed in total.

I think a hangup here is the definition of the term "digital signature." There is an industry-standard term which basically means a secure, digital authentication by a previously-verified person. For example, when you sign into any account that has a password, or if you're issued a personal PIN, or something like that. Systems to set up a proper digital signature system do cost money, but it's not much - $20/month or so. Then there is what is more broadly called an "electronic signature", which can be anything from a cropped photo of a signature to, yes, an authenticated digital signature. Those can potentially be free. There would also be no security guarantee, but as I said earlier, there is is already basically no security guarantee. It would not be difficult to lift my signature from any of the thousands of documents I've signed over my lifetime and drop it into a scanned version of the CMRA forms. I mean, hell, you could just take my paperwork from last year, change a few '2018's to '2019's and submit that! No signature copying required!

Personally, I think digital signature platforms are well worth the investment. I work in both tech and heath care and we use them extensively. For a few bucks a month you get an easy-to-manage database of all your documents. There would be a little bit of cost and pain in the transfer, but after that, if it saves Alex an hour or two per month it pays for itself, right?

Nice, Carter. Sincerely, maybe you could do some of the walking on this.

I'm happy to investigate. Though Thanksgiving is at my house this year so the next couple days are gonna be pretty hectic. I'll try to use what should be a pretty slow work day tomorrow to see how hard it would be to build what we need in DocuSign's infrastructure. I prefer them - you can integrate payment and their mobile features are better. Only a few more bucks per month than Adobe.

Thank you Carter for the positive solution that could be an actual possibility instead of just explaining what is wrong with our current system.

For those concerned about emailing credit card information, people have called and asked, and I have always given the option to leave the payment field blank and then either they call me or I call them to get that info as long as it was same day. So please, until something is updated or changed to better fit the digital needs or digital signatures, if you are uncomfortable giving credit card info via email, just email in the forms then call me and I will be glad to write the information down on the form for you.

I hope this helps solve one of the security issues for now.

I'm in the boat of people that didn't have a printer until very recently, and only because I need to print labels. In the last 10 years I've opened multiple bank accounts, started companies, bought 10 or so vehicles, personal loans, credit cards, rented and bought homes, etc. all via electronic signatures. I just enrolled in half a dozen types of insurance at work, 401K, W4, I9, etc and everything was signed electronically.

When friends and neighbors found out I bought a printer I'm now the go to guy in neighborhood. The woman downloads stuff to a thumb drive and goes to the fedex store to get something printed, and there's always a line. A whole lot of people simply have no need for a printer in their life, unless they race CMRA of course.

Quote:

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Originally Posted by Alan Etheredge

Jim, I'm betting that for every one of those digital transactions someone provided the digital infrastructure to facilitate the deal and in some way collected a fee (whether identified or buried in other costs) to cover the cost to create, implement and maintain that digital infrastructure.

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Honestly, the one that comes to mind recently is I sold an unimproved lot in South dallas county.

We did the contract by pdf with no physical signatures.

It's 2018. World has moved on...

Quote:

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Originally Posted by Jim Dugger

Honestly, the one that comes to mind recently is I sold an unimproved lot in South dallas county.

We did the contract by pdf with no physical signatures.

It's 2018. World has moved on...

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Then between your personal experience and your past experience as a CMRA Director you should have no trouble effecting the necessary change to the CMRA's practice for the benefit of all.

Sincerely looking forward to it.

Quote:

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Originally Posted by Alan Etheredge

Then between your personal experience and your past experience as a CMRA Director you should have no trouble effecting the necessary change to the CMRA's practice for the benefit of all.

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It really just comes down to the Club's willingness to accept a PDF signed document for things like entries, licenses and so on. No other system or procedural changes are required. There's nothing to change.

The club will still have opportunity to get a physical signature at the gate, at entry pick up, and so on, if those are required.